COVID-19 Plan

COVID 19 Risk Assessment (Sept 2020)

Our covid 19 Risk assesment can be found above, detailing the safeguards we have in place

Dear Members and Parents,

Subject – Re-opening Whetstone CLCGB

I am pleased to announce that following lots of hard work, we are now in a position to re-open.  As you are aware, we had to close due to the COVID-19 pandemic and government restrictions.   Youth groups were allowed to re-open from August 17th 2020, but we have delayed to ensure we have got everything in place to keep our members, leaders and parents safe.

I have had to consider when to open, and when is best for the safety and wellbeing of our members and leaders.   Whilst I am aware the virus hasn’t gone away, and we may be facing tougher lockdown measures again, it is estimated this could continue for 6 months or even another 12.  I am concerned that CLCGB plays an important part in the young people’s development and provides a safe social environment for our young people.  If we wait for another year, I fear re-opening would be a real challenge for us and our young people are missing out on our service.

I am writing to you to explain what measures we are putting in place to ensure everybody’s safety.  Here is a summary of just some of the safety measures we have in place:

  • Enhanced cleaning regime, before, during and after every session including all touch points, toilets and floors.
  • Additional hand wash and sanitizer stations. Extra hand soaps and sanitizer placed in the toilets and at key places around the centre to ensure hand hygiene is the most effective it can be.   Members will have to sanitise their hands on entry and exit.
  • Parent drop off area located outside, and a one way system to prevent any gatherings at pick up or drop off times
  • Reducing our cash handling – Our preferred payment method is contactless payments via debit or credit card upon arrival. We still accept cash where this is not possible and we have some measures in place to do this safely.
  • Socially distanced activities. All of our activities will promote social distancing. At present there will be no close contact games, but rest assured our team have lots of exciting new activities in place instead.
  • We have made changes to our tuck shop. For the time being we are only selling pre-packaged sweets and treats.  We also have measures in place to ensure the drinks we serve during their break are served safely.
  • We will no longer be issuing paper notes. Any communications from leaders to parents will be displayed on a white board outside, sent via email, SMS, displayed on our website and on Facebook.
  • Face coverings – We will follow the government guidance on face coverings. The rules are quite complex with many exemptions depending on what activity we are doing.  Members over the age of 11 will need to wear a face covering upon arrival to CLCGB, and only take it off if and when instructed by the leaders – (when safe to do so).  For example – when doing a cooking activity they can remove face coverings or certain educational activities).  Under 11’s do not need to wear a face covering at any time.   No members need to wear a face covering outdoors.
  • Different sections will no longer interact – So the martins won’t mix with the Y-Team, and the JTC wont mix with the seniors. We can only have limited numbers in each room, and this prevents interactions that aren’t necessary. 
  • Changes to meeting times. On a Friday the Martins and Y-Team will meet at 18:00 until 19:20 (ages 5 to 10).  The JTC and Seniors will meet 19:40 – 21:00 (ages 10 – 21).    This allows for a clean of the cntre in-between groups.

Wednesday nights will continue to run at normal times starting at 18:30.

There are a number of other Safety measures in place.  Please see our risk assessment above.

Our Band practices will be re-opening also.  But due to government guidelines – brass and woodwind can only rehearse outdoors at present.  Due to the winter temperatures and light levels this is not possible on a Wednesday Evening.  Once we get going, we will arrange a full band practice on a weekend morning in a large open space to get us all playing

again.   We will also look to do a marching display night with the brass and woodwind soon.


Some key dates for your diary

Wednesday 30th September – Pilot Band night (Drummers Only)

Friday 2nd October – Pilot Activity night (Senior section only)

Wednesday 7th of October– Band reopens for Tuned Percussion and Drummers only.

Friday 9th October  – Activity nights re-open for all

One common question I have been asked is how youth groups will function with the rule of 6.  Youth groups do not have to follow the rule of 6, providing it is covid secure and following guidance.   Our risk assessment and safety checklist has been assessed and reviewed by our headquarters and we have permission to re-open.   We understand at this time that not all members will be ready to return.  This is perfectly fine.  Please rest assured that the members place will be held and we look forward to welcoming them back as soon as we can. 

I will be putting lots of information about our re-opening and our risk assessments online at – we will also be publishing what activities we are getting up to online. 

If you have any questions or concerns, then please don’t hesitate to get in touch.  All feedback is welcomed and if you have any suggestions please let us know.

Best Regards

Paul Brown

Commanding Officer

Whetstone CLCGB